Requirements:

  • Advanced Knowledge of Microsoft Outlook, Word, Excel, PowerPoint (Peoplesoft, Visio and Access databases are a plus).
  • Good verbal, written and interpersonal skills along with the ability to communicate thoughts, ideas and concerns effectively.
  • Strong organizational skills with exceptional attention to detail.
  • Proactive, self-starter and ability to work independently to complete assigned tasks with minimal supervision.
  • Excellent follow-up skills.
  • Proven ability and exceptional professionalism and judgement in interfacing effectively with associates and contingents at all levels.

Required Minimum Education and Experience:

  • High School diploma or higher
  • Some post-secondary education preferred
  • 5 yrs administrative support experience required

Skills / Duties and Responsibilities:

  • Assist with clerical and admin projects.
  • Work with general Microsoft Office applications
  • Filing, scanning, photocopying, faxing, organizing, multitasking, setting up meetings and reserving conferences rooms.
  • Arranges and makes notifications of appointments and travel reservations/arrangements leveraging the Corporate Travel Desk (BCD Travel).
  • Maintain and submit Travel Expense Reports and P-Card logs for PCE2 Team Members assuring timely submission and accurate documentation;
  • Provide support in researching any discrepancies/issues to reconcile budgeting issues.
  • May independently research and obtain information for complex reports and special assignments.
  • Contacts company personnel at all organizational levels to gather information in support of department operations
  • Participate in department administrative staff support meetings; provide administrative and secretarial backup for other Department Assistants as needed.
  • Assist PCE2 GM & Managers in Special Projects such as Budget & BDR Tracking.
  • Assist PCE2 GM & Managers in preparing in 1) monthly Open PO reply to Purchasing Group and 2) monthly PCE2 Accrual Report to A&F-AA.
  • Share responsibility with NH mentor to conduct the following training to new hires: PeopleSoft Expense Report System, P-Card Process, Travel Vision Online Travel Arrangement System, PR-PO Process, Time & Labor Timesheet Entry.
  • Assist PCE2 GM in tracking Capital Project status.
  • Assist annual BOK/TRIM maintenance activities.
  • Responsible for handling of PCE2’s Reports: assign report number and distribute report including Tech admin. Create and maintain the PCE2 TTC/Technical Report Index.
  • Schedule Department Meetings and prepare meeting agenda to support meeting facilitator.
  • Order non-general supply as-needed and monitors non-general supplies budget and make recommendations to managers regarding purchase decisions.
  • Department project lead for administrative activities (Ex: Capital asset management, budget tracking, procure and schedule test vehicles)

ADAPT TECHNOLOGY is a people first company looking for dedicated and ambitious candidates to join our team.

Job Type: Full-time

Location: Ann Arbor, MI

Email us at careers@adapttechteam.com

Please email resume, including all contact information.